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The Benefits of Law Firms Using Cloud-Based Management Tools

by | Jan 11, 2023 | Business, Humans & IT, Software

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EVERNET Consulting is excited to share some of the results of the 2022 legal industry survey conducted by legal technology companies MyCase and LawPay. The survey sought to learn about the experiences of legal professionals when choosing and using technology in their practices. The survey showed that most law firms use practice management tools in the cloud. You can read more about the survey in this report by Law360

Law firms increasingly turn to practice management tools to streamline their operations, improve efficiency, and better serve their clients. According to a recent survey by AffiniPay (the parent company of MyCase and LawPay), 87% of law firms are using law practice management software in the cloud. This is a significant increase from the 73% of law firms that reported using cloud-based software in a survey taken before the Covid pandemic.

The pandemic has significantly impacted the adoption of cloud-based software in the legal profession. With many people working remotely, the need for tools that facilitate remote work has become more pressing. As a result, the adoption of technology, particularly cloud-based tools, has accelerated. This shift towards remote work has also led to a growing acceptance of remote working tools in the legal profession.

In the AffiniPay survey, 70% of respondents said that remote working technology is now part of their law firm’s long-term business continuity plan. For more on the benefits of Remote Work, check out our “Guide to Navigating Remote Work” E-book.

While the adoption of practice management tools has increased significantly, some law firms still use consumer software for key practice management features and services. Others are not using any software at all. These areas are where cloud-based project management tools can be particularly useful.


Project Management Tools Can Provide a Variety of Benefits for Law Firms

Cloud-based management tools can help law firms better organize and manage tasks, deadlines, and communication. This can be especially useful for firms that have multiple cases or projects underway at any given time. By using a cloud-based management tool, firms can ensure that all relevant information is stored in a central location, making it easier for team members to access and update as needed.

By providing an easy-to-use platform for organizing and tracking tasks, firms can reduce the time and effort required to manage their operations. All of which can free up more time for billable work, allowing firms to increase their profitability.

Project management tools can also help to improve communication and collaboration within a law firm. By providing a central platform for team members to communicate and share updates, firms can reduce the need for in-person meetings and other face-to-face communication. This can help to reduce any cost and time associated with communication and make it easier for team members to stay informed and up-to-date on the status of their projects.


Payment Collection and Calendar Management Software

Another example of a practice management tool that can be particularly useful for law firms is credit/debit card online payment processing software. This type of software allows clients to make payments online, saving time and effort for both the law firm and the client. Similarly, calendar management software can help law firms stay organized and manage their schedules more effectively.

Credit/debit card online payment processing software can be a valuable tool for law firms because it allows them to accept payments from clients quickly and easily. This can be especially useful for firms offering flexible payment options or working with clients who may not always have cash or check on hand. Law firms can streamline their billing and payment processes by allowing clients to make payments online, saving time and effort for both the firm and the client.

Calendar management software can also be useful for law firms, as it helps them to stay organized and manage their schedules more effectively. With calendar management software, firms can schedule appointments, track deadlines, and coordinate the schedules of multiple attorneys and staff members. This can help reduce the risk of missed deadlines or double-booking and allow firms to work more efficiently and effectively. Additionally, calendar management software can often be accessed from multiple devices, making it easier for attorneys and staff members to stay on top of their schedules even when they are away from the office.

Data Security

Law firms handle sensitive and confidential information on a daily basis, making data security a top priority. Unfortunately, manual processes and disorganized systems can lead to data breaches and security vulnerabilities. This is where project management tools come in.

By centralizing all data and project-related information in a single, secure platform, project management tools can significantly improve data security for law firms. These tools often include password protection, two-factor authentication, and encryption to prevent unauthorized access to sensitive information.

In addition to improved security, project management tools offer many other benefits for law firms. For example, they can help streamline workflows, improve collaboration between team members, and increase overall efficiency.

One of the key features of project management tools is their ability to assign tasks and set deadlines. This ensures that all team members are aware of their responsibilities and are held accountable for their work. This can help reduce the risk of human error, a common cause of data breaches.

Another benefit of project management tools is tracking and monitoring activity. This allows law firms to record who has accessed and modified sensitive information and identify any potential security threats.

Overall, using cloud-based project management tools can significantly improve the security of data for law firms. Centralizing information and providing advanced security features can help prevent data breaches and protect sensitive information. Streamlining workflows and increasing efficiency can also help law firms operate more effectively and efficiently.


Cloud-Based Project Management Tools Deliver Results

Every law firm is unique, with different practice areas and accompanying needs. As such, it is important for law firms to carefully consider their specific needs when choosing practice management tools. Lawyers may also need to supplement the software they are using with additional tools to achieve the results they seek.

Cloud-based practice management tools are an essential part of the modern law firm. By providing a central platform for managing and organizing tasks, deadlines, and communication, these tools can help law firms streamline their operations. This will help improve efficiency and better serve their clients. The accelerated adoption of technology, particularly cloud-based tools, has significantly impacted law firms. There is also a growing acceptance of remote working technology in the legal profession. All of this is due to the positive impact these management tools have on the day-to-day operations of firms.

At EVERNET Consulting, we are committed to helping law firms stay ahead of the curve by leveraging the latest technology and tools. Whether you’re looking for IT support or cloud-based software recommendation, we are here to help. Let’s schedule a discovery call and see how we can help you work smarter, not harder.