It does not matter what business you are in or what kind of work you do, email has become an essential part of it. It has become a natural, instinctual habitat that we use to communicate with coworkers, vendors, and clients. We use email effortlessly, allowing us to deliver any message we need to with the click of a button.
We are able to send emails at any time from virtually anywhere. Whether from a computer or a smartphone, we have the ability to create a message and send it to someone anywhere in the world. The ease of use and efficiency of email are crucial elements for business. We need things to be as efficient as possible to make our jobs easier, but what if there was a service that could expand on this concept and take it to the next level?
That next level is Microsoft 365. You probably are familiar with Microsoft Outlook and the ability to have a free email account through their service. Microsoft 365 is a massive extension of that service that gives you that same exact simplistic efficiency for tools like Word, Excel, SharePoint, Teams, and more.
It is a cloud-based service that allows for the operation and sharing of these tools from anywhere and at any time, much like you can with emails. Microsoft 365 is the next level regarding business productivity software and collaboration services.
Improved collaboration and communication
Microsoft 365 offers tools that deliver better communication and collaboration for any organization. From simple email exchanges to video messaging and instant messaging functions, Microsoft 365 offers various ways to communicate within an organization. This can be beneficial for a small business, a large corporation, and especially for organizations that utilize remote working.
With the Microsoft Teams aspect of 365, you have the ability to hold conference calls with an entire team, as well as the ability to upload and share files. This can offer the ability to collaborate effortlessly with others in a single department or multiple departments.
You can “@” someone within teams to ensure they get an alert for the message you are attempting to send. Numerous features within Teams are designed to make sure that you are always in constant contact with workers when they are needed.
Microsoft 365 also allows for easy collaboration within a team by sharing mailboxes, calendars, and the ability to edit documents. Tools like Microsoft Word, Excel, and PowerPoint are all accessible and allow for sharing of documents within Microsoft 365. This allows multiple users to access and edit a document together. For instance, a blog like this can be written by one person, edited by another, and published by someone else.
Increased security and compliance
Microsoft 365 delivers advanced protection from viruses and cybercrime. It offers tools to help keep information secure and private and ways to recover files from malicious attacks. Actionable threat detection and prevention means cyber threats are spotted and stopped immediately. This is vital for organizations that handle sensitive or confidential data.
From simple security measures like two-factor authentication to anti-virus and ransomware detection and recovery, Microsoft 365 is constantly working to protect you and your data from a security breach.
It is important for businesses like law firms or health care providers to always comply with HIPAA and GDPR regulations regarding data. That is why the advanced security measures of Microsoft 365 are so important. Data privacy compliance is the correct handling of customer data according to data protection laws and regulations.
In addition to laws and regulations, best practices and common sense regarding data privacy should also be adhered to. Having a secure platform like Microsoft 365 is important for ensuring organizations are protected from data breaches that could hurt a company and any clients it might affect.
Access Anywhere
One of the most important and advantageous features of Microsoft 365 is the ability to utilize it anywhere and at any time, as long as you have an internet connection. You can download the Microsoft 365 app to any computer or smartphone and have all the 365 tools readily available when needed. This allows you to send emails, edit, and share important business files through the app, and stay connected with your day-to-day business from anywhere.
Because Microsoft 365 is a cloud-based platform, you are able to access all of your files whenever you need to. Whether you need to work remotely from home or travel to a client, you can access, edit, and share your files when necessary. This can be a game changer for anyone who has to work outside of the office.
Scalability and Flexibility
Microsoft 365 allows an organization to build the service as they need. It is incredibly easy to scale up or down to meet the changing needs of your business. The scalability of Microsoft 365 allows you to choose what is most important to the business and what is needed depending on the number of users. You can adjust quickly and without hassle to ensure the service is always operating optimally.
Being able to adjust your Microsoft 365 service allows you to optimize the service for functionality but also allows you to optimize the cost aspect as well. You can put together a service package that best suits your organization’s needs and save money by eliminating services that are not needed.
You can pay per user and month, which allows you to know what you will spend on the service accurately. This allows an organization to budget properly for the service ahead of time. You also have the ability to edit the number of users at any time, meaning you can easily adjust if you have to hire new workers or if you lose a worker.
Conclusion
Microsoft 365 is a wonderful product that can help improve any organization. From creating free business email accounts to utilizing a wide range of productivity tools, Microsoft 365 delivers incredible performance and flexibility. The ability to communicate and collaborate with colleagues from anywhere is a crucial advantage that helps make workforces more efficient.
Because there are so many incredible advantages to the service that can positively impact your organization, you should consider using Microsoft 365 to help meet the needs of your business. The ability to shape the service around what you need is a fantastic element that will help make your company more efficient and regulate the overall cost.
You will have the ability to communicate through multiple avenues such as instant messenger and video conferencing and also have the ability to share files for numerous purposes. These features will have a positive impact on optimizing your organization.
Now’s a great time to learn how to make Microsoft Office 365 work for you. When you partner with EVERNET, we help you learn how to utilize Microsoft 365 best. Let’s schedule a discovery call and see how we can help you work smarter, not harder.
Eric is a Business IT cybersecurity advisor, consultant, manager, integrator, and protector who founded EVERNET in 2007. Eric co-hosts a podcast called “Finance and Technology Insights by Brian & Eric” on YouTube. Eric is a regular contributor to the EVERNET blog, writing about the latest technology news and providing his expertise in cyber security prevention and management.
